3 Ways to Call Your AI Prompts

3 Ways to Call Your AI Prompts

If you’ve ever found yourself copy-pasting the same AI prompt a hundred times, you’re not alone. It works, sure, but it’s a little clunky. Luckily, there are easier (and way smarter) ways to “call” your prompts so they’re ready when you need them.

Here are three of my favorite methods:


Create a GPT with a Built-in Prompt

If you’re a ChatGPT user, you can set up a custom GPT with your prompt baked right in. That means instead of pasting your instructions every single time, you just give it your input and it does its thing—consistently.

Think of it like giving your AI a permanent job description: “You’re my brand copywriter.” Or “You’re my spreadsheet analyst.” Whatever you decide, it’ll always show up that way.

✨ Why I love this:

  • No more scrolling through old notes to find the prompt.

  • Results are consistent (no weird one-off answers).

  • You can share it with your team so everyone’s on the same page.

 
     
     


    Add a Chatbot to Your Website

    If you want your prompts to work for your customers, this is where chatbots shine. Tools like Intercom or Zapier Chatbots let you embed AI directly on your site, pulling from your prompts or knowledge base to answer FAQs instantly.

    Picture this: someone visits your site at midnight with a quick question. Instead of waiting for tomorrow, your chatbot replies instantly with an on-brand, accurate answer.

    ✨ Why I love this:

    • Great for FAQs and repeat questions.

    • Keeps replies consistent with your brand.

    • Gives your team more space to handle the tricky stuff.

     

    Resource: Get ready for AI bots by optimizing your knowledge base


    Trigger prompts using a Zap

    And if you want AI answers to show up inside the tools you already use? Automations are your best friend. With Zapier, you can create a workflow where a trigger (like an email, form, or spreadsheet update) automatically runs a prompt and drops the reply wherever you want it—Gmail, Slack, Notion, Sheets, you name it.

    ✨ Why I love this:

    • Customer replies can draft themselves in Gmail.

    • Feedback summaries appear neatly in a sheet.

    • Content ideas can land right in your project tool.

     

    The magic here is that AI becomes invisible—you don’t have to think about it, the output just shows up where you need it.

    Resource: How to automate ChatGPT


    So, where should you start?


    If you’re brand-new to this, start with a custom GPT. It’s simple and gets you instant consistency. Once you’re ready to scale, layer in a chatbot for customers or a Zap for workflows.

    • For yourself → GPT

    • For customers → Chatbot

    • For workflows → Zap

     

    The best part? You don’t need to pick just one. You can mix and match depending on what you’re working on.

    Copy-pasting prompts gets old fast. By setting up these systems, you make AI feel less like a tool you have to manage and more like a quiet little assistant, always ready when you need it.

    So next time you’re tempted to paste that same old prompt again, ask yourself: “How can I make this easier?” Chances are, one of these three ways will do the trick.